This Privacy Notice explains how [School Name] collects, uses, stores and shares personal information about pupils, parents/carers, staff, governors, volunteers and visitors. We are committed to protecting your privacy and complying with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and relevant Department for Education (DfE) requirements.

Our school processes personal data relating to parents, students, staff, governors, visitors and others, and therefore is a data controller.
The school has paid its data protection fee to the ICO, as legally required.

• Data Protection Officer (DPO): Luke Boardman, Trafford Council Data Protection Team

• DPO Email: data.protection@trafford.gov.uk

We may collect and process the following categories of information:

Students

• Name, date of birth, gender

• Contact details

• Assessment and attainment data

• Attendance and behaviour information

• Safeguarding information

• Medical and dietary information

• Special educational needs (SEN) data

• Photographs and school-related media

• CCTV footage (if applicable)

Parents/Carers

• Contact details

• Relationship to pupil

• Eligibility for funding or support (e.g., Free School Meals)

Staff, Governors & Volunteers

• Employment details

• Qualifications and training

• Payroll and financial information

• DBS checks

• Photographs and CCTV (if applicable)

Website Visitors

• IP address

• Browser type

• Cookie preferences

• Interaction with embedded services (e.g., Google Maps, YouTube)

 

We process personal data to:

• Support teaching, learning and pupil progress

• Provide pastoral care and safeguarding

• Meet statutory duties (e.g., census returns)

• Manage school operations (e.g., staffing, finance, communication)

• Keep pupils safe

• Comply with legal obligations

• Communicate with parents/carers

• Maintain school security (e.g., CCTV)

We rely on the following lawful bases under UK GDPR:

• Public task – processing necessary to perform our official functions

• Legal obligation – required by law

• Vital interests – to protect life

• Contract – for staff and suppliers

• Consent – for optional activities such as photographs, website media, or marketing

Where consent is used, you may withdraw it at any time.

Personal data is stored securely on school systems, cloud-based platforms approved by the DfE, and locked physical storage. We retain data only for as long as necessary, following the Information and Records Management Society (IRMS) Retention Schedule set by Trafford Council and the Department for Education.

 

We may share data with:

• The Department for Education (DfE)

• Local Authority

• NHS and school nursing teams

• Examination boards

• Other schools (e.g., during transition)

• Approved software providers

• External safeguarding or support agencies

• Police or social services (where legally required)

We do not share personal data for marketing purposes.

 

Under UK GDPR, you have the right to:

• Access your personal data

• Request correction of inaccurate data

• Request deletion (in certain circumstances)

• Restrict or object to processing

• Request data portability

• Withdraw consent (where used)

To exercise your rights, contact the school office or DPO.

 

If you have questions about this Privacy Notice or how we use your data, contact the school office or Data Protection Officer above.

If you are not satisfied, you may contact: Information Commissioner’s Office (ICO) www.ico.org.uk Telephone: 0303 123 1113

 

We may update this Privacy Notice from time to time. The latest version will always be available on our website.

Cookies Used

Necessary

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You can set your browser to block or alert you about these cookies, but some parts of the site will not then work. These cookies do not store any personally identifiable information.

Targeting

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They do not store directly personal information, but are based on uniquely identifying your browser and internet device. If you do not allow these cookies, you will experience less targeted advertising.